Common House minutes: 2004-06-19

Minutes:

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06/19/04

9:30, CH dining room
Present:[[Rod]], [[Elph]], Mel, Becky, Tammy, Melisa


Agenda:
* Finish the Guideline proposal
* Air Conditioner
* Office rent issue (our share of 3rd office)
billing for office phones -
* Budget items- I've got a report of what we've spent that's gone thru GO books, but not what has gone directly to JD - we need to know what has been spent there.
* Update on monkeys

Decisions:
* Approved changes to the room use guidelines
* Air conditioners will be set at 75 degrees. [[Elph]] will program them so if the one in the dining room is changed, it will automatically readjust after a few hours.
* [[Elph]] will keep all extra key copies.
* [[Meeting]] time moved again to 10 am saturdays


Monkey to Mel - get becky the sticky magnets.

Becky will get the proposal on an upcoming community mtg. Making the changes we agreed on.

[[Elph]] will be keeper of extra CH keys, including mailbox and parcel.

Air Conditioner: [[Elph]] will program. Debate about settings. Rob feels very strongly that 72 is too low. some folks think machines should never be set that low because they don't actually get that low. Disagreement. 75 will be setting for both wings all the time. Dining room 75 majority of the time. We know folks are going to change it no matter what we say, so we want it programmed to switch back frequently.
Becky will put out call for small counter or mountable oscillating fan.
Budget stuff: we discussed the process for the billing of the 3rd office which is shared.
We look forward to adjusting our line item expenses at the end of the year when we prepare our next years budget.

Becky has a report from F&L about operating budget, contingency budget and what has been spent so far. (through 4/04)

Focus on project contingency money: $45,616 was the total CH cmte's contingency amount

we have spent almost $21,000 and that has been tracked and reimbursed through the GO accounting system--this doesn't account for stuff that went through JD directly. F&L should ask JD to send over a ledger with expenses accounted for.

Has F&L tried this and not succeeded? Becky doesn't know. Feeling is that it's more appropriate for F&L to take the lead on this. F&L is unhappy that money was spent without going through the system--but there was no system yet.

Operating budget. When does our year end? F&L doesn't know. Staggered move-in makes it hard to tell. We seem to have a communication breakdown between F&L and committees. Maybe we need a joint meeting.

How are office phones being billed? Adi is working on this.

Info on operating budget: we budgeted $568 for phones, we've spent $421, but with no charging back to office people. That seems high for three months. That must include the data line.

Utilities: $110 electric, $260 gas, $650ish water; combined into one chunk on budget

Spent almost $200 on cleaning supplies, budgeted $300 for entire year

Spent $281 on generic operating, out of budgeted $500

We need to figure out how much we have left to spend and how much money we have available. What else do we have to spend on? Blinds, pool table, hot tub lid, tile backsplash. Need additional shelving in kitchen.


Monkey update: Becky got the delimer
Becky will get maintenance list posted in pantry door and discuss with Jeff
[[Elph]] - the new slide for the sink is on it's way - should be here soon.
[[Elph]] - table legs are here. [[Elph]] will sent specs to Becky -she will honcho people to get it built.
[[Elph]] will get the shelves
[[Rod]] - we need commercial grade door closers for the other doors, and adjust pressure of existing ones. He will get pricing.
Becky will go back through old monkeys.
[[Rod]] will order the cup dispenser.
Becky will buy new toilet paper holders.

Tammy has feedback on guest room - what's up with the wardrobe? Both that we had donated will not fit. Hooks for back of door would be nice. dresser or wardrobe that might fit the space. [[Elph]] will look for hanging options.

Cable TV - we have a member with strong concerns about tv. we talked about a little of the history. Becky did not put this on the agenda before because has not been able to connect with megan to invite her to our committee mtg. Becky will find out when she can come to a cmttee mtg to discuss this.
***Update** I was able to talk with Megan, and she can't come next week, and I'm assuming we're not having a mtg over the holiday weekend. So, she will come to a meeting in July to hear the history and decide how she wants to proceed.***

Monkey to [[Elph]] - to bring to process a real- life need for committee process clarification. Specifically, can individual block at committee level?

Mailbox - we need names on the inside of mailboxes. Discussed, sent out email. Becky will ask if Mary SC has any wall baskets for the outgoing.