Common House minutes: 2003-11-22

Minutes:

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Common House [[Committee]] [[Meeting]]
November 22, 2004

In Attendance: [[Jenny]], Rostam, [[Rod]], Becky, [[Elph]], Melissa B., Amy N., Melisa S., Ted

Facilitator: [[Elph]]
Minutes: Melisa S.

Agenda

Office policy - who's gonna revise?
Clarifying multiple use office
instant hot water dispenser
phones?
bike sheds
gas usage for dryer and stove needed
fireplace coming
walk through list of tasks for work system
Budget for Common House portion of contingency attached.

Monkeys:
Melisa S. will revise office policy; remove any lease-like wording from the policy and specify that CH [[Committee]] will manage lease issue.
Becky will email group to see who is interested in third office space.
Becky will clarify with Dale re:phones.
Melisa will confirm with [[Elph]] phone number and fax line. Melisa's business phone number is (734) 302-0033.
[[Rod]] will honcho bike shed door installation by May 2004.



Clarify use of multiple use office
Contact those interested in sharing office space to see where we are at. Put out to go-talk the process for adding name to waiting list and what is available.

Instant hot water dispenser
Contruction [[Committee]] has discovered that this has not been wired for even thought its clearly in the plan.
Bottom line is they will fix it.

Phones
[[Elph]] wants to order phones, discuss number and location. Five lines: One for common house, one for fax, one for each office. Cost of office lines will be added to the rent. Confirm with Dale and Melisa that they want phones and inquire if they want a separate fax line.

Bike sheds
Construction report indicates that they are making sure there are enough lights for each shed. No black stuff on back wall. No dry wall on interior walls. No doors to avoid having to put sprinklers in. But we plan to put doors on before next winter. [[Rod]] brought up concern about lack of lighting on side of CH near bike sheds. There is a circuit for extra lights; will wait and see what is needed.

Gas needed for dryers and stove
[[Elph]] will put cut sheets on John's desk by Monday so that construction can continue for this item. D-Mark box is temporary; [[Meeting]] is upcoming to make sure it disappears as planned.

Fireplace
Has been ordered; Kirk will pick it up this week. They will re-do the mantel.

COMMON HOUSE COMMITTEE
MONTHLY:
Cleaning Common House
Common House lock/doors PM
Sweep & mop main floors (dining & halls)
Deep clean Kitchen
Clean bathrooms
Kids room - Pick up/Tidy/Sweep/Mop floor; Clean kid room windows
Sitting room - Pick up/Sweep/Vacuum
Mail area & Coat Room - Pick up/Tidy/Sweep
Maintain bulletin boards
Media room - Pick up/Tidy/Sweep
Game room - Pick up/Tidy/Sweep
Laundry room Pick up/Tidy/Sweep
Patios - Sweep & Wash down Furniture
Purge Lost and Found
Water interior plants
Hot tub maintenance (may pass to a subcommittee in the future)
Get rid of things that accumulate in the CH
Maintenance to the dishwasher
Replace light bulbs

PERENNIAL:
CHOPS Point person
CHOPS Maintenance point person
CHOPS Cleaning Point person
Common Meal Program Organizing/Publishing (done monthly)
Common Meal Billing & reimbursement (done monthly)-assist F&L
Common House seal floors
Wash Common House windows/skylights/screens
Inspect furniture, appliance, walls, floors for damage/need to replace
Periodic interior painting
Change fire detector batteries

**Every CH item will be marked as belonging to the CH so that extra items don't accumulate.

Budget
Two budgets: operating and contingency; money saved in table and chairs purchased the appliances.

Request from budget committee to look at CH contingency budget to look for ways to cut expenses. This will be at top of agenda next meeting.

**Xerox receipts of all purchases before submitting for re-imbursement so that we have a record.