Common House minutes: 2003-03-22

Minutes:

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Great Oak Common House Minutes 22 March 2003

In attendance: [[Elph]], Amy N. Becky, Dale, [[Rod]], Melisa, Mel, Laura,
Debbi, [[Jenny]], Ted

Agenda:
I. Introductions
II. Review Description of CH [[Committee]]
III. Next Steps, Assignments

MONKEYS:

[[Rod]]: Will dig up documents about Common House from programming
weekends and other meetings/decisions.

Do Groundwork prior to next meeting: Research: What are previous
agreements, what is the history, how rooms are used in CH, check
with SW, check policies, what is in the room, pricing

Laundry: [[Jenny]]
Kitchen: Mel and Amy
Dining Room: Melisa and Ted and Amy
Media Room: Amy
Sitting Room: Laura and Ted
Kid Room: Melisa
Exercise Room: Becky
Game Room: [[Elph]]
Baths: ?
Guest room: ?


Cooler: Question: Is this committee going to be
"empowered"--i.e., able to make policy decisions on its own.

Cooler: Need to decide up front whether to charge for use of CH by
members for events that are private or for profit--[[Committee]] should
make a recommendation before being presented to the community for
consensus.

I. Introductions
Why are you interested in CH [[Committee]]?
What is your experience?

[[Rod]]: CH is most important part of the project; we've lost sight of
saving resources, focused instead on individual units. Worked on
Design [[Committee]], can explain why things are the way they are.

Mel: I have missed all the previous discussion. This is
centerpiece of the community for Michael and m., I have ideas
about practical design items re: kitchen--want to be a frequent
cook

[[Elph]]: CH has a different role, exciting to play with the role--the
community space, that which we are sharing. Living in SW, working
with SW CH--policies and procedures, how we support the CH, process
experience

AMY: living at SW, I am CHOPS co- convener, frequent CH cook,
party thrower, specific energy, guidance, ideas how to furnish,
media equipment, kitchen equipment, I want transparency in terms
of process--how CH works--not mysterious.

Becky: CHOPs at SW for 3 years, maintenance point person, policies
around room use. I want to get involved with GO, transparent
policies, clear understandings will help make it a useable space
sooner; want it to feel warm and cozy.

DALE: I have a concern that CH committee have effective
representation at Steering, and starts working on budget ASAP.
Budget issues to be addressed in this order: proceeds from
contingency, normal operating budget, discretionary budget.

Melisa: Interested in the offices. Would like to contribute to a
committee. Wants CH to be useable, user-friendly policies so it
can be utilized well.

Laura: For me this is a continuation of Design committee. I'm
interested in furnishing it, how it looks.

Debbi: what Laura said

[[Jenny]]: Part of prioritization of CH budget, how we spend money,
continuation of Design.

Rostam: I look forward to playing in the kids' room.



II. Review Common House [[Committee]] Proposal

To scope of work:
Add furnishing for patios (front and back), front walk.
Add bathrooms, fixtures, supplies, etc.


Our three major foci: Finish design, internal maintenance,
operations/oversight (need to further clarify and rename this task
to accurately portray its mission),

We need to delineate the tasks for each of the broad categories listed
above.

We need deadlines from F&L and Design. Design will have bids on April
1st.
Deduct alternates will be included from Kirk and Katie.--CDC needs
info by May 1st to start construction.

Do we have scope of work for CH? CDC said they would build us a CH
for $300,000. If overruns, CDC pays 60%; we pay 40%. If not in
scope, then we pay 100%.

Construction drawings are scope of work at present.

Deadlines from F&L: We needed operating budget a week ago for F&L.
High priority**

How to use contingency is highest priority, then operating budget.


Need to prioritize furnishings, etc. from contingency funds and
ongoing operations

Prioritization of expenditures--filling CH with stuff
Go through each room and list furnishings and design criteria and
cost; then each person takes a room and prices it out.

Suggestion to put ideas for furnishings out on email before next
meeting.

There are preliminary lists of this stuff floating around somewhere
([[Rod]] will look for this.

Need to decide if CH meals will be family style or buffet.

III. Next Steps and Assignments

Next meeting: Saturdays at 11am for the next 4 weeks and then
we'll re-evaluate.
Liaison to Steering: [[Elph]]
Liaison to Infoco: Amy N.
Facilitator: Melisa
Minutes: Becky

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